Dallas Texins Golf Club

Officers  2010

Duties for each position are listed further down in this document.

Tournament Chairman : 

Karl Hartzell             cell: (214) 202-2754        email home: khartz@live.com

Handicap Chairman:  

Tom Duke              work: (972) 344-4790         email home: tomduke@dptexas.net

Treasurer::  

Tom Duke              work: (972) 344-4790         email home: tomduke@dptexas.net

Prize Director:  

Jim May                 work: 214-395-6945           email work: jdlbmay@netscape.net

Tournament Contracts/Schedule::  

Bob Manley          work: (972)-344-7611                 email work: rmanley1@raytheon.com

Ed Rose                work: (972) 344-2917              email work: e-rose2@raytheon.com

DUTIES

Tournament Chairman-   Maintains the club web site and aids individual tournament directors.

• Aids individual tournament directors. Is the go to person for the individual tournament directors.

• Makes all updates to the club website such as players signed up, pairings, prizes, results

• Maintains Tournament Waivers. Notifies Tournament Director of any player who has not previously signed the waiver.

• Maintains the membership list and the club email list.

• Communicates to the membership regarding tournaments, signups, results, etc..

• Updates the Outstanding Golfer spreadsheet

• Updates the Prize tracking spreadsheet

• Ultimately responsible for the Intersite tournament (may delegate many/all duties if so desired).

Handicap Chairman - Records submitted scores and calculates handicaps.

• Ensures club continues to be licensed by the USGA to provide USGA Handicap Indexes to members that meet USGA criteria.

• Checks the handicap calculations for every tournament.

• Maintains the exception handicap list

• Coordinates updates to the club rules with other club officers.

Treasurer - Financial responsibilities for the club

• Interfaces with Texins Association accounting department.

• Monitors club expenses and maintains club financial balance sheet.

• Ensures Prize Director has necessary funds to purchase prizes.

• Works with Tournament Scheduler to pay tournament deposits to golf courses.

• If at a tournament, accepts cash from members and pays the golf course.

• Coordinates updates to the club rules with other club officers.

Prize Director - Purchases prizes (gift cards).

•  Determines prize funds for each tournament and provides gift cards to individual tournament directors.

• Monitors club expenses and financial balance sheet.

•  If at a tournament, may accept cash from members and pay the golf course.

• Coordinates updates to the club rules with other club officers.

Tournament Contracts/Schedule - Negotiates and owns the contracts for all tournaments. Sets schedule.

• Determines the schedule including formats.

• Negotiates, owns and maintains all contracts.

• Works with Treasurer to pay tournament deposits to golf courses.

• Provides each individual tournament director with a copy of the contract for that tournament (including deposit information).

TEMPORARILY A CLUB OFFICER DURING THE TOURNAMENT THEY ARE DIRECTING

Individual Tournament Director - Runs an individual tournament

• Collects sign-ups for the tournament. Consolidates them and periodically sends to Tournament Chairman

• Solicits handicap information and contact information for any person who is not currently on the clubs contact and handicap lists

• Calculates tournament handicaps, determines pairings, determines prizes within prize budget

• Works directly with the golf course in the running of the tournament (See How to be a Director).

• Ensures every player has signed the tournament waiver before they are allowed to play in any event.

• Determines tournament winners.

• Provides results to Handicap Chairman and Tournament Chairman..

• If the Treasurer or Prize Director are not at the tournament, accepts payment from members and pays the golf course. Hands off excess funds  to the Treasurer.

Last Updated on 5/18/2008
By Jeff Lance